Administration & Finance Unit

Objective

Ensuring Smooth And Efficient Management For Office Administration In Terms Of Finance, Staff Affairs, Administration And Security.


Functions

Human Resource Management Section

Provide and ensure personnel information on matters of the Management and Professional Group as well as the relevant, integrated and reliability Support Group. These are related:

  • Placement, Promotion / Acting / Special For Incumbents (KUP)
  • Confirmation of Appointment, Confirmation of Service, Extension of Probationary Period, Grant of Pensionable Status, Disposal / Resignation, Update and Record of Service Book, Responsibility, Leave Application, Pension and Overseas Application
  • Manage Property Declaration, Security Screening, PTK Examination Results, Awards, Human Resource Management Panel / Panel Search Committee, JKP and LNPT
  • Applying Information Systems and Human Resource Management (HRMIS)
  • Integrated staffing (creation, trade-off, grading, disposal)

 

Financial Management Section

Prepare, manage and ensure matters related to financial management are implemented based on Treasury Instructions:

  • Managing Payment of Bills / Salaries / Personal Advance Claim Allowance, Retail Money Lending, Travel Warrants, Loan Management (Vehicles, Computers and Housing), Vote Book Management, Trust Accounts, Deposit Revenue / ABT Accounts and e-SPKB
  • Prepare operating budget, act as JPKA Secretariat, preparation of Financial Monthly Report
  • Managing Procurement of Goods, Services and Works, e-Procurement, Local Order Issuance, Purchasing, Registration, Maintenance, Department Asset Centers, Store Management and Acting as JKPAK Secretariat

 

General Administration and Maintenance Section

Manage and ensure:

  • Customer Service Management
  • Management of Correspondence, Files, Distribution of Letters / Circulars
  • File Management, Time Recorder Cards,Official Affairs
  • Building Maintenance, Electrical System, Telephone / Fax, Parking, Pest Control, Canteen Services, Cleaning and Operating of Water Supply System, Air Conditioning, Development, Office / Building Security Management, Tender / Contract / Quotation Preparation
  • 5S / EKSA / ERT